Conditions of Booking

  • NO electrical items may be brought to site and used unless the manager agrees and can be shown proof that the items have either passed a PAT (portable Appliance Test ) & Inspection within the previous 12 months, or can show proof that the item is less than 12 months old. Any items (e.g. phone chargers) agreed to by the manager MUST be unplugged when not in use. Any items found onsite outside of these conditions will be confiscated and held until the owner(s) leaves the site.
  • Under no circumstances should additional standalone heaters be brought to site for safety reasons.
  • Anyone found to be abusing or deliberately damaging property or equipment, will be asked to leave the site immediately.

Booking Procedure

  • Once a booking has been made we will hold the dates for 14 days to allow time for the deposit to be either transferred into our account or paid by other means. By paying the deposit you agree to our terms and conditions. A further payment of 50% of the projected booking fee (less any deposit paid) is due 28 days before the date of arrival and the remaining 50% is due on or before arrival. Any adjustment either way will be made at the end of your stay when a final invoice or credit note will be issued. If the deposit is not received we will remove the "provisional booking" status on our website dairy and the dates will be available to the first group to pay the deposit.

PLEASE NOTE:

  • We are an alcohol free site.

Cancellation policy

  • The initial booking deposit is non- refundable and non- transferable unless we are able to re-sale the original dates.
  • If you cancel between 3 and 6 calendar months of the booked start date then 50% of the estimated full fee will be invoiced.
  • Cancellation less than 3 calendar months before the booked start date will be invoiced at the full minimum fee.

Site Timings

  • We would normally ask that you do not arrive on site before 15.00hrs in order to give us time to ensure that all is ready for you.
  • We would also ask you to clear the bedrooms by 10.00 on the day of departure if requested to by the manager, and the site by 12.00. However this will very much depend on when the next group are due to arrive and is again to allow our housekeeping team time to prepare the site

Self-catered groups (not including schools)

  • Minimum Booking – Term time - £525 (2 nights) with each further nights charged at a minimum fee of £262.50
  • Summer Holidays Minimum Booking £735 (2 nights) with each further night charged at a minimum fee of £367.50.
  • Under 2’s Free
  • Full details can be obtained from the Centre Manager

Seasons

  • Peak = All school holidays including Bank holiday weekends.
  • Off Peak = all other times
  • TRAC uses the Gloucestershire LEA calendar for School Holiday dates


Information sourced from: https://www.southglos.gov.uk/education-and-learning/schools-and-education/school-term-and-holiday-dates/


Pricing

  • Prices are inclusive of facilities for groups of over (25) e.g. Dining hall, Kitchen, Sports barn, Sports equipment and use of football field.
  • Nominal charges are made for some facilities e.g. Archery taster sessions.
"We loved the weekend it was perfect for what we needed, so thank you very much. We will definitely be booking again." One Church Gloucester

Contact & Visit Us


Landline - 01531 822606

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Tom Roberts Adventure Centre, Yates Farm, Malswick, nr Newent, Gloucestershire, GL18 1HE. (Download our "How to Find Us" Guide)

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